Custom AI Automation for SMEs

AI Automation for Manufacturing & SMEs

PS Studio builds custom AI agents and business automation for manufacturing SMEs, foundries, machine shops and fabrication businesses — connecting production planning, quality, purchase, inventory, approvals, follow-ups and reporting around how your company actually works.

Book a Free Consultation → Explore Industry Use Cases

AI Automation

AI automation across manufacturing business operations

One customised AI layer connects approved business rules, workflows, approvals, follow-ups and records across key departments.

PS STUDIO Custom AI
Automation Layer Business rules · approvals · integrations · traceability

Production & PPC Plan · Sequence · Track · Backlog · OEE · Alerts

Quality Inspect · Defects · NCR · CAPA · Trends · Escalation

Maintenance Breakdown · PM · Downtime · Reminders · Escalation

Purchase & Inventory RFQ · Compare · PO · Stock · Reorder · Follow-up

Sales & Dispatch Enquiry · Quote · Due Dates · Readiness · Follow-up

HR & Tasks Attendance · Assign · Remind · Track · Escalate

Engineering & SOPs Revisions · NPD · SOP Guidance · Approvals · Tasks

ERP & Records Validate · Enter · Sync · Update · Reports · Traceability

PS Studio Platform

One place to see the business. One AI agent to help run it.

PS Studio provides every customer with a customised PS Control Tower for company-wide visibility and a Command Centre AI agent for questions, decisions and approved operational actions. Both are configured around the customer’s actual departments, processes, data sources and business rules.

Control TowerPowered by PS Studio

Company-wide operational visibility

A central management portal that brings important information from connected departments into one clear view. Management can see what is happening, where attention is required and which issues may affect production, quality, purchase, maintenance, dispatch and other business functions.

Live and near-real-time department visibility
KPIs, plan vs actual, trends and management summaries
Critical alarms and attention areas in one place
Production, quality, maintenance, stores, purchase, dispatch and other connected functions
Role-based views for authorised users

Command CentrePowered by PS Studio

Your company AI agent for analysis and action

Command Centre is not just a chatbot. It is a customer-specific AI agent that can understand company data, accept approved operational tasks and then perform the connected activity through the customer’s workflows. Users can ask for information, assign work, trigger follow-ups, route approvals and track completion from the same AI interface.

Ask company questions across connected departments
Assign approved operational tasks directly to the AI agent
Trigger purchase, production, quality, maintenance and other workflows
Route approvals, reminders, escalations and follow-ups
Track execution status until the assigned activity is completed
Return the result and updated business status back to authorised users

Company DataERP · Sheets · Forms · Email · APIs · Other approved systems

→

Control TowerVisibility · KPIs · Alarms · Trends · Management view

→

Command CentreAsk · Analyse · Decide · Assign approved actions

→

Automation WorkflowsExecute · Follow up · Update status · Escalate when required

Custom-built for each customer. PS Studio does not provide a fixed generic package. Departments, workflows, approvals, integrations, alerts and AI actions are configured according to the customer’s operating environment.

Industries & Use Cases

See what PS Studio can automate in your industry

Select an industry to explore department-wise workflows. These examples show possibilities; the final system is customised to your actual process and existing tools.

⚙️Machine Shops🔥Foundries🏗️Fabrication & Welding🧪Chemical & Process Industries📐Engineering Services📊Accounting & Professional Services🛠️Industrial Equipment Manufacturers✅Quality Consulting Firms

⚙️

Machine Shops

Connect production, machines, quality, purchase, inventory and customer follow-ups through one customised AI layer.

Production Planning & Monitoring

Shift-wise production count recording
Machine-wise target versus actual tracking
Part-wise and operation-wise production status
Daily, weekly and monthly production reports
Capacity planning using available machine hours
Machine loading versus available capacity
Machine and operator utilisation tracking
Backlog identification and carry-forward planning
Production delay alerts and escalation
Live job status on phone or dashboard

Machine Performance & Downtime

OEE calculation using availability, performance and quality
Machine running, idle and breakdown status
Downtime start/end recording with reason classification
Automatic alerts when downtime exceeds the allowed duration
Daily and weekly downtime summaries
Repeated breakdown analysis
Machine utilisation comparison
MTBF and MTTR tracking

Maintenance

Preventive maintenance schedules
Machine-hour-based maintenance triggers
Upcoming maintenance reminders
Breakdown complaint logging
Maintenance task assignment and closure tracking
Spare-parts consumption recording
Pending maintenance activity dashboard
Escalation of overdue tasks
Maintenance history for every machine

Quality

In-process and first-piece inspection checklists
Rejection quantity, defect type and probable cause capture
Machine-wise and operator-wise rejection analysis
Digital NCR generation and corrective-action follow-up
Customer complaint logging
Part, batch, machine and operator traceability
Inspection reports generated from approved recorded data

Purchase & Supplier Management

Automatic RFQ generation at reorder level
RFQs to approved suppliers with multiple parts grouped in one email
Supplier quotation capture and comparison
Digital approval workflow
Purchase-order generation after approval
Supplier delivery follow-up emails
Pending quotation and PO tracking
GRN recording after receipt
PO, receipt and invoice reconciliation
Supplier performance and rate history

Inventory & Stores

Real-time stock quantity for every material and item
Minimum-stock and reorder-level alerts
Material inward and outward recording
Material issued against job, part or machine
Cutting-tool and spare-parts consumption tracking
Scrap and offcut recording
Slow-moving stock identification
Monthly material-consumption reports
Approved stock transactions updated in ERP or agreed system

Sales, Dispatch & Payments

Customer enquiry and quotation status tracking
Automatic quotation follow-ups
Order-confirmation tracking
Customer-wise job-status reporting
Dispatch planning and delivery alerts
Pending dispatch dashboard
Automatic customer updates
Invoice and payment follow-up reminders
Management view of open enquiries, orders and payments

🔥

Foundries

Build heat-to-casting traceability and automate production, quality, material, purchase and dispatch workflows.

Melting & Heat Management

Heat-wise charge-composition recording
Furnace-wise production tracking
Pouring temperature, tap time and pouring time recording
Heat number generation and tracking
Heat-to-casting-batch traceability
Furnace utilisation and energy-consumption recording
Melt-loss calculation for each heat
Raw-material consumption by heat

Production

Shift-wise casting-output recording
Pattern-wise planning and capacity
Moulding, pouring, shakeout and fettling status
Stage-wise target versus actual
Machine and equipment utilisation
OEE tracking by production stage
Downtime and delay recording
Pending production dashboard
Production trend reports

Quality & Rejection Analysis

Casting rejection recording with defect type and location
Pattern-wise and heat-wise rejection analysis
Sand-test results including AFS, moisture and permeability
Dimensional inspection records
Laboratory result linkage
Automatic NCR generation
Corrective-action follow-up
Customer complaint traced to heat and batch

Raw Material & Stores

Pig iron, scrap and ferro-alloy stock tracking
Sand, binder and additive consumption
Heat-wise material consumption
Minimum-stock alerts
Automatic supplier RFQs
GRN recording and quality-certificate storage
Lot-wise material traceability
Monthly raw-material consumption reports

Dispatch & Traceability

Heat number to casting to customer mapping
Dispatch certificate generation from approved data
Delivery-challan preparation
Quality-document attachment
Pending dispatch schedule
Customer delivery updates
Batch and heat traceability for complaint investigation

Purchase

Automatic purchase trigger for required material
Supplier RFQ and quotation capture
Vendor rate comparison
Digital purchase approval
PO generation
Supplier delivery follow-ups
Pending PO monitoring
PO and GRN reconciliation
Supplier-performance records

🏗️

Fabrication & Welding

Track jobs stage by stage, maintain welding and inspection records, control material and automate supplier/customer communication.

Job & Production Tracking

Job-card generation
Project-wise and job-wise tracking
Cutting, fit-up, welding, grinding, painting and assembly status
Stage-wise completion recording
Customer drawing and revision linkage
Work allocation to operators and welders
Machine, equipment and manpower utilisation
Capacity planning using manpower and machine hours
Job-delay alerts
Customer delivery schedule dashboard

Welding & Quality Inspection

Welder ID linked to each activity
Welding process and parameter recording
Weld-inspection and fit-up checklists
Dimensional inspection
NDT-result recording
Paint and surface-finish inspection
Stage-wise sign-off
Customer or third-party hold points
Automatic NCR after failed inspection
Corrective-action tracking
Customer approval records

Material & Inventory

Plate, pipe, section and consumable stock tracking
Material issued against each job
Project or BOM-linked material requirement
Reorder-level alerts
Electrode and consumable usage
Scrap and offcut tracking by job
Material utilisation and wastage reports
Material certificate and heat-number linkage
Approved inventory updates to ERP

Purchase

Material shortage identification
Automatic RFQ to suppliers
RFQ email with specifications, quantity and drawings
Supplier quotation capture and comparison
Digital approval chain
Purchase-order generation
Supplier delivery follow-up
Long-lead material tracking
GRN and invoice matching

Sales & Customer Communication

Customer enquiry recording
Estimation and quotation status
Automatic quotation follow-up
Order-confirmation tracking
Customer-wise job-status updates
Inspection-call reminders
Dispatch and delivery alerts
Payment follow-up reminders
Open-order and pending-payment dashboard

🧪

Chemical & Process Industries

Digitise batch records, quality approvals, SOP checks, lot-wise inventory and dispatch documentation while retaining human review.

Batch Production

Digital batch manufacturing records
Batch-number generation
Recipe or formula reference
Raw-material charging records
Temperature, pressure, pH and time recording
Operator and equipment identification
Stage-wise batch status
Batch yield and process-loss calculation
Reactor and equipment utilisation
Capacity planning
Deviation recording
Audit-ready batch-pack generation

Quality & Laboratory

Raw-material test results linked to material lot
In-process and finished-product QC results
Batch-release workflow
Digital quality approval
COA generation from approved test data
Out-of-specification result recording
Deviation and corrective-action tracking
Customer complaint linked to batch
Stability and shelf-life monitoring
Laboratory pending-test dashboard

SOP, Safety & Compliance Support

Pre-batch SOP verification
Step-by-step operator checklist
Safety-handling confirmation
Digital sign-off for critical steps
SOP version control
Latest approved instruction for operators
Critical-process audit trail
Deviation and incident reporting
Regulatory-document compilation support
Pending compliance reminders

Inventory & Raw Material

Lot-wise raw-material stock
Batch-wise material consumption
Expiry-date alerts
Reorder-level alerts
Automatic RFQ to approved vendors
Material inward and GRN recording
Supplier COA and document storage
Material balance by batch
Quarantine, approved and rejected stock status
ERP inventory updates

Dispatch & Customer Management

Batch-release confirmation before dispatch
COA and approved documents prepared for dispatch
MSDS attachment where applicable
Order and dispatch schedule
Customer delivery updates
Complaint register
Batch traceability for complaints
Payment follow-up reminders
Pending-order dashboard

📐

Engineering Services

Connect projects, drawings, approvals, quality records, commercial follow-ups and reusable engineering knowledge.

Project & Milestone Tracking

Project stage tracking from enquiry to delivery
Design, review, approval, fabrication, testing and commissioning status
Project-wise task assignment
Engineer-wise workload
Available versus committed man-hours
Milestone tracking
Pending-action dashboard
Delay alerts and escalation
Customer-wise project-status view
Activity recording where required

Drawing & Document Control

Drawing register and revision history
Latest approved revision availability
Customer drawing-approval workflow
Internal review and approval
Change-request logging
Document transmittal recording
Automatic document dispatch
Pending-approval reminders
Obsolete-document control

Quality & Project Compliance

Inspection and Test Plan tracking
Stage-wise inspection checkpoints
Customer hold-point notifications
Witness-point sign-off
NCR and corrective-action tracking
Material-test-certificate records
Final inspection checklist
Testing and commissioning records
Final documentation and dispatch checklist

Sales & Commercial Follow-up

Enquiry and proposal logging
Automatic quotation follow-up
Technical clarification tracking
Order-confirmation tracking
Advance-payment and milestone tracking
Delivery and commissioning reminders
Payment-milestone follow-up
Customer communication history

Engineering Knowledge Base

Past-project solutions stored and searchable
Approved design templates
Standard calculations and checklists
Lessons learned
Technical document search
Vendor and subcontractor performance history
AI assistant trained on approved company documents

📊

Accounting & Professional Services

Organise deadlines, documents, staff work and client communication while keeping authorised professional review in control.

Compliance & Deadline Management

Client-wise GST, TDS, ITR and ROC due-date tracking
Monthly compliance calendar
Automatic reminders before deadlines
Pending, filed and acknowledged status
Missed-deadline alerts
Partner and manager dashboard
Client-wise open-compliance list
Staff-wise pending activity

Document Collection

Client-wise document checklist
Automatic reminders for pending documents
Document-receipt confirmation
Consolidated pending-document dashboard
Escalation when documents are not received
Client-wise document status
Missing-information identification
Staff notification after receipt

Work Allocation & Tracking

Staff-wise activity assignment
Due-date and priority tracking
Work-status updates with timestamps
Overdue-task alerts
Partner view of all client work
Staff workload and utilisation
Review and approval stages
Task completion and issue reporting
Daily and weekly pending-work summary

Client Communication

Automatic acknowledgement of client messages
AI assistant for approved status-related queries
Filing-status communication
Client onboarding checklist
Fee-proposal follow-up
Invoice and payment reminders
Appointment and submission reminders
Communication-history tracking

🛠️

Industrial Equipment Manufacturers

Automate work orders, BOM-linked procurement, project inventory, testing, serial traceability and after-sales support.

Production & Work Orders

Work-order creation
BOM-linked project planning
Fabrication, machining, assembly, testing and dispatch status
Sub-assembly and final-assembly tracking
Machine and manpower utilisation
Available versus loaded capacity
Delay and bottleneck alerts
Delivery schedule versus actual progress
Project and customer-wise dashboard

Purchase & Procurement

BOM-linked material requirement planning
Shortage identification
Automatic RFQ with specifications and drawings
Supplier quotation capture
Digital PO approval
Purchase-order generation
Long-lead-item alerts
Supplier delivery follow-up
Pending PO dashboard
Vendor performance and rate history

Inventory & Subcontracting

Component and bought-out-item stock
Reorder-level alerts
Material issued against work order
Project-wise stock reconciliation
Material sent to subcontractor
Subcontractor material balance
Pending subcontract activity
Slow-moving and excess-stock report
Spare-parts inventory
ERP stock updates

Quality & Testing

Incoming and stage-wise inspection
Assembly inspection
FAT and SAT test records
Customer witness-point tracking
NCR and corrective-action tracking
Equipment test-certificate generation
Serial-number-based traceability
Final documentation checklist
Dispatch-release approval

Sales & After-Sales

Enquiry and quotation tracking
Automatic quotation follow-ups
Order and advance-payment tracking
Delivery and commissioning schedules
Warranty-start and expiry records
AMC renewal reminders
Service-visit scheduling
Service complaint and resolution tracking
Spare-parts requirement tracking
Payment-milestone follow-up

✅

Quality Consulting Firms

Manage audits, controlled documents, client projects, CAPA closures and management reporting from one connected system.

Audit & Compliance Management

Client-wise audit schedule
Audit due-date reminders
Digital audit checklist
Real-time finding recording
Non-conformance register
Closure deadline tracking
CAPA assignment and dashboard
Overdue-action escalation
Audit report draft from approved findings
Certification and surveillance calendar

Document Management

Client-wise SOP and procedure records
Document version control
Review and reapproval reminders
Controlled-document distribution
Obsolete-document archiving
Document-change-request workflow
Approval-status tracking
Master-document register
Latest approved document availability

Client & Project Tracking

Consultant-wise client assignment
Project milestone tracking
Pending-client-action reminders
Client document follow-up
Partner dashboard across clients
Billing-milestone reminders
Invoice follow-up
Project delay alerts
Client communication history

Reporting & Analysis

Client quality-performance reports
Rejection and defect trend analysis
CAPA effectiveness tracking
Audit-status summaries
Management-review presentation draft
Open-NCR and overdue-action reports
Consultant-wise project status
Certification-calendar reports

These examples are not fixed software packages. The final AI agent is customised around the company’s actual process, approval hierarchy, existing systems and operational requirements.

Implementation Approach

From process study to monitored go-live

Automation works only when it reflects the real business process. We involve owners, managers, supervisors and users throughout the implementation.

🔍

Business Process Study

Understand the actual workflow, data, people, approvals, tools and bottlenecks.

💡

Opportunity Identification

Prioritise repetitive work, delays, errors and visibility gaps by business impact.

🎯

Custom Solution Design

Design the AI agents, workflows, approvals, integrations and reports around your operation.

🧪

Build, Integrate & Test

Develop the system, connect tools and validate real business cases with the client.

🚀

Pilot, Training & Go-Live

Run a controlled pilot, train users, correct practical issues and deploy the approved system.

🤝

Go-Live, Handover & Support

Deploy the approved solution, complete handover and resolve implementation-related issues identified during go-live.

Commercial Model & Long-Term Support

One-time implementation. Annual subscription from Year 2.

The initial project is delivered against an agreed implementation scope and one-time implementation cost. From the second year, an annual subscription supports the deployed solution within its approved scope.

ONE-TIME

Implementation Cost

Covers the design, build and approved go-live of the initial automation scope.

Business-process study and solution design
Workflow, AI agent and approval configuration
Required integrations within the agreed scope
Development, testing and client validation
Deployment to the agreed infrastructure
User training, handover and go-live assistance
Correction of implementation-related issues identified during go-live

FROM YEAR 2

Annual Subscription & Support

Ongoing support for the deployed system starts from the second year.

Workflow-health and integration-health support
Bug and error diagnosis and resolution
Compatible API and integration updates
Minor adjustments within the existing approved scope
Performance and reliability optimisation
Backup and recovery guidance
Scheduled support and user assistance

Major new modules, new departments, substantial workflow changes or new integrations are treated as separate enhancement projects and quoted separately.

Why PS Studio

Not just software — an accountable implementation partner

We design technology around the process, not the other way around.

Process before technology

We first understand how work actually happens before selecting tools and automation logic.

Customised for each company

Terminology, hierarchy, approvals and reports are built around the client’s environment.

Industrial and SME focused

Solutions are designed for practical operations, including shop-floor and field users.

Works with existing systems

We aim to connect suitable current tools instead of replacing everything unnecessarily.

Start small and scale

Begin with one high-impact process and expand after the team sees practical value.

Long-term accountable support

Implementation is followed by a clear annual subscription model from Year 2 for support, fixes and compatible updates within the deployed scope.

About PS Studio

Helping SMEs turn manual work into connected, intelligent workflows

PS Studio is an India-based AI automation and implementation partner. We work with manufacturing, industrial and process-driven SMEs to study day-to-day operations, build customised AI agents and connect workflows across ERP, purchasing, production, inventory, quality, tasks, communication and reporting.

The objective is practical implementation: simpler inputs for users, clearer visibility for management, structured approvals and traceable business records.

Custom AI AgentsERP-connected WorkflowsSME AutomationIndia

Start a Conversation

Discuss your automation requirement

Tell us which process is consuming time, creating errors or limiting visibility. We will map the requirement and identify what can be automated.

✉️Emailconnect.psstudio@gmail.com 📞Phone+91 70668 52984 🌐Websitepsstudio.in

☎